I know is not the best approach, but our company doesn't want to use the Blanket PO functionality. We don't want to keep scheduling or releasing Purchase Orders, the controller would like to have one single approved PO for the vendor for a total amount and keep receiving and billing against it, without closing the PO every time a Bill is applied. • Have any of you done anything like this? • Any suggestions? Thank you in advance.

We've done this in the past with just a PO. Just keep adding line items to the same PO and then receiving/billing them out

The issue we are having is that the PO is automatically closed when we bill them and we need to keep reopening them. • Is there a checkbox or feature somewhere to prevent closing the PO?

It will only be closed when you have issued a bill to all expense lines on the PO. For expenses it doesn't consider the amount. You do as @AI1 suggests with multiple lines or convert to using purchase items.

The easiest is multiple line items as AI1 said above or if you know you will buy 200 items use the qty of 200. If you only use a single line item with a qty of 1 you have to receive/bill only a percentage of the qty of 1 to keep the PO from closing. That gets messy.

As mentioned above - I have also seen qty 10,000 and rate at $1.00 for a $10,000 PO and billing was qty of 1 for each $1,000 vendor bill, etc..

Thank you all for your comments. I have a crazy idea. As a last resource, If we have one single "Expense" line for the total amount (ex. $50,000), • Will it be possible to write a script when each bill is processed to keep that expense PO line open (or to reopen the PO line) until the last Bill that reaches the amount is processed? Am I crazy to suggest something like that?