Our Vendor Bill approval process has 2 approvers. When the first approver approves, the approval status is set to approved and the Bill posts to the GL. But the Payment Hold is ticked until the 2nd approver approves the Bill for payment. It worked fine because it prevents the Bill from being paid using the Make Payment button, Pay Bills page, Pay Single Vendor or EFT pages. BUT we now have to apply Vendor Prepayments to the Vendor Bill. The 2nd approver has to see the amount due after prepayments. Due to the Payment Hold box ticked, we can't apply the Prepayments to the Vendor Bill. Is there a way to apply the Prepayments before it is routed to the 2nd approver? My concern with not using the Payment Hold box is that the Bills will then appear on the Pay Bills page and Pay Single Vendor page. For EFT pages, I may be able to prevent the Bills from showing up if I don't tick the EFT box until the Bills are fully approved.

can be readjusted the workflow for a user authorized to uncheck then check payment hold in order to authorize them to apply the vendor prepayment

Wouldn't that result in a risk of creating a Bill Payment?

Maybe create a saved search to alert the user : if the status is equal to first approbation and payment on hold not checked and vendor prepayment applied then you need to check the payment on hold