I'm setting up a "Send Email" workflow. How do I ...
# accounting
w
I'm setting up a "Send Email" workflow. How do I tell NetSuite to select a Contacts field? I'm assuming this would be by Role, but all of them Field options are Main Line ones (such as E-Mail), but our hope is to use the Contacts field and select a role assigned to Accounts Payable contacts
k
you really can't unless you create a field on the transaction
w
We want to use the Customer's account, using that to send Account Statements. Would we need it on a transaction or the customer account?
k
Oh - then yeah, you would use a customer field
w
Great, so I'm on the correct path. Lik
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Sorry, hit send too soon. Here is a screen shot of our workflow. The Field options only gives MainLine parameters, but we'd like to use contacts. I can't figure out how to get access to the subline(s) on a customer field via the workflow (not sure if this makes sense)
The "E-mail" field is currently being used for another purpose, so we cannot populate that with the AP contact's email
k
You'd need a different custom field and you'd need to populate it another way
you can't join to the contact.
s
there is multiple way to skin this cat LOL - Option 1 - add a custom field in customer and sources the value from contact record then use this value in workflow. Option 2 - add a check box field in contact record (use it to segment the contacts), then add a custom field in transactions source and filter from customer and related contact with the custom check box checked. This would work because I have used it to set specific address in transactions sourced from segmented entity related contacts. A bit convoluted though but works.
k
Either way - you aren't directly linked to the contact in the workflow - you're using another field to push it in
w
I'm going with the custom field, and we'll make do. Thank you both!
n
I've seen customers just add additional Customer fields "AR email", "Statements" because invariably they want invoices and/or statements to a different combination of addresses, head offices, local branches etc.
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