Question: When do you use Execute as Admin in workflows? I was under the impression that you want to use it when the user doesn't have the necessary permissions, but I was testing and the user does not have the rights to edit bills, but the approve button works fine and all fields get updated. So what kind of fields get restricted? Is it only fields that have a specific condition against that role?

I use it when the workflow needs information that the current role can't access.

ah ok. so if you are returning something from a search?

Execute as admin means when anyone is interacting with that record while it is within the context of the WF they will have full Admin rights. So any field, permission or function an admin can do any user will be able to do while that record is within the WF