what is the proper way to confirm a purchase order? meaning, telling the system that the vendor has received the PO and acknowledged it.

AI generated answer (using internal Slack threads):

In NetSuite, confirming a purchase order (PO) typically involves the following steps: 1. Creating the Purchase Order: This is the initial step where you specify the vendor, items, quantities, and prices. 2. Receiving the Items: Once the vendor acknowledges the PO and sends the items, you need to create an item receipt. This is done by navigating to the related PO and clicking on the 'receive' button. You can adjust the quantities received if they are different from the PO. If you need to over-receive, you'll need to enable the account preference

Allow Overage on Item Receipts

(Setup > Accounting Preferences > Order Management). 3. Billing the Items: After receiving the items, you can create a vendor bill. This is done by navigating to the related item receipt and clicking on the 'bill' button. You can adjust the quantities billed if they are different from the item receipt. You might also want to look into the

Match Bill to Receipt

and the

Post Vendor Bill Variances

process. 4. Closing the Purchase Order: If there are any remaining quantities on the PO after receiving and billing, you might want to close the PO to prevent further transactions. Remember, the use of POs provides several advantages such as managing spending, implementing approval processes, tracking purchases, managing vendors, and generating 3-way matches, variances, accruals, etc. ****** Disclaimer: This response was generated by an artificial intelligence assistant based on previous conversations from multiple Slack channels, and may contain inaccuracies or mistakes. ******