Best process to handle being shorted or overages on purchase orders

AI generated answer (using internal Slack threads):

****** Disclaimer: This response was generated by an artificial intelligence assistant based on previous conversations from multiple Slack channels, and may contain inaccuracies or mistakes. ****** The best process to handle being shorted or overages on purchase orders in NetSuite involves a few steps: 1. Under-receiving and Billing: If you receive less than the quantity specified in the purchase order, you can simply under-receive and bill when necessary. You'll probably want to implement a process for closing the remaining balance on the then partially received PO. 2. Over-receiving: To handle overages, you'll need to enable the account preference

Allow Overage on Item Receipts

(Setup > Accounting Preferences > Order Management). This allows you to receive more than the quantity specified in the purchase order. 3. Match Bill to Receipt and Post Vendor Bill Variances Process: This process can help you manage discrepancies between the purchase order quantity, item receipt quantity, and invoice quantity. 4. Handling Monetary-based Draw-downs: NetSuite is unable to manage money-based draw-downs from POs. It can only manage quantities. So, if you have a PO for a certain amount but the bill comes in at a different amount, you might need to adjust the quantity on the PO to match the bill. For example, if you have a PO for $70K, you might set the quantity to 70,000 at a rate of $1 to total to $70K. 5. Using Non-Inventory Items for Expenses: If you're a SaaS company or similar, you might be using non-inventory items to record expenses. This is considered best practice as it provides more control and reduces the opportunity for errors. If you need to be able to receive/bill some but not all, then items is the way to go for sure. Remember, the key is to adjust the quantity, not the rate, when you're receiving/billing. Changing the rate can cause problems as NetSuite might consider the PO to be fully billed based on the quantity.