Hi all, Why is the depreciation journal posted to the locked period? The account is using multiple-booking and the AR and AP was closed at the time of the depreciation journal. Two possible people who run depreciation have the same role and neither of those two users has Override Period Restrictions permission. There's only a workflow in the journals which set Dates. And Execute as Admin has not been enabled. So I wonder if it's to do with that which has been discussed in SuiteAnswers Id: 34360 Thanks for your time and effort in advance.

Is this when the journal is pending approval or when the journal is approved? Journals don't actually store the posting period with the record when pending approval (even though it looks like it does), so you're on the money with what to look at about what affects the posting period, but none of that will trigger until you approve it and the posting period it thinks the transaction is in is based entirely on the JE date and your accounting preferences setup, not what the user has selected. SuiteAnswers ID: Answer ID 88803 is a good reference for this.

@James Morris Thanks for this. I replicated the journal. When the journal is in Pending Approval, and you are viewing the journal using custom role without Override Period Restriction permission the the Period is set to the next period, and it is as expected. However, when you view the journal using the Admin role, the period defaults to the natural period which is for a journal with Date of 31/03/24, the period is March 24. Therefore the period changes depending the role the user is viewing the transaction.

Yep, because it's not actually saved with the transaction on pending approval, depending on who approves it, it will post to a different period if the period is locked and one role has the override period permission (as the admin role does) and the other does not. This is the expected behavior, no?

@James Morris No. It shouldn't happen. We set the FAM to post to the next open period. I need to find a way to keep Period as it was created

during pending approval?

Yes, I need to find a way to keep the period as the next period when the current period is closed, even using the Admin role when user is approving

Yeah I mean ideally it'd save the period with it on pending approval, but unfortunately that's just NetSuite netsuite. The only way I've seen to get around that is to create a separate field that sources the period listing, have the users enter the period there, and then have a workflow (or script) come over top and set the period based on that separate field.

Well that's a workaround and thanks for sharing. I will let you know how I get on!

Yeah it’s gotta be list/record of the accounting period.