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Alternatively, an approval process for Customer Deposits to prevent posting until we actually received the cash I think could also work, but not really seeing any options there either.

So are you trying to do a split capture via credit card or is this ach?

<@UKS4PNNDU> ACH/check/whatever.  The critical pieces are that I want to 1) record the deposit information before/without actually hitting cash, and therefore be able to track the deposits that "due" 2) once the deposit is applied to automatically relieve the liability (deposit application).  Am open to doing this another way other than customer deposits, if there's a better way.

invoice the first item seperately - it won't hit revenue

then when you perform the services, invoice everything including the reversing liability item from your first one.

but then we have to manage the clearing of the liability

Your item list would look something like this.

``` Sales Item 1, $500
Prepayment Due Item, $150
Prepayment Paid Item, -$150```

the due and paid items would post to the same liability account.

hrm...that's an interesting idea.  Let me poke around on it.

<@UER9Q3SGM> thanks for you help on this. For the sake of user simplicity, I think the final plan I am going with is to create an invoice for the advance receivable, then put a custom field on the customer deposit form where the user can select the invoices associated with the customer/project (should be a very short list).  I'm going to write a short script to create and apply a credit memo against the invoice selected when the customer deposit gets saved.