Hi, what's the main difference between Items and Expense on Bills, Requisition, etc?

Under Expenses sublist, you can directly select GL accounts (or expense categories with GL accounts associated). Under Items sublist, you need to select Item records instead. Also, Items sublist has native Quantity and Rate fields but none in Expenses. Etc.....

Thanks but how would you know when to enter transaction lines on expense or items sublist? Because both of them have GL accounts associated with them. Regarding the Qty and Rate, yes I do understand about that but would like to know the main difference specially when entering transaction lines.

There are several factors to consider but personally if I want to have more granular data, I'd use Items. Quantity, Rate, By Item standard reports, etc. For example, if Supples A and Supplies B are both recorded in Supplies Expense GL Account and I want to track them separately then I'd use Items. I can track quantity, rate, apply quantity pricing schedule, report by item, better item receipt process, etc. Depends on the specific circumstances

thank you for explaining it very well and giving example.